Capital Improvement Program Update
December 2023

• Plans and specifications for renovations/additions to the Emanuel Axelrod Education Center have been submitted to the NYSED Office of Facilities Planning for approval.  Currently, the expected time for the issuance of a building permit, per the NYSED website is 18 to 20 weeks.

• We expected phases two and three to be approved and permits issued near the end of December.  Unfortunately, because NYSED Facilities Planning is experiencing a backlog, we do not anticipate receiving these approvals on time.  The original plans and specifications were submitted to NYSED in September of 2023.

• Construction of phase 1 of the project is almost ready to begin.  We are awaiting some paperwork related to the contracts for this phase, and expect construction to begin as soon as contracts are signed.

Next Steps

• Design work continues for all remaining phases that have not yet been submitted to NYSED.

• We anticipate construction to begin as soon as contracts are signed.  While the start date was originally December 2023, it is now likely that construction will begin during the month of January 2024.

Capital Improvement Program Update
November 2023

• On October 20, 2023, a total of seven bids were received and opened for the Phase one project.  O’Connor Company from Aberdeen, NC, was the low bidder and following Contractor Qualification meetings lead by our Construction Management firm, the recommendation was made to accept their offer.  On November 2, 2023, the BOCES Cooperative Board accepted the recommendation and awarded the bid.
   
• O’Connor's total bid price was $3,349,900.00.  The projected budget for this phase was $2,528,988.00.  Based on this result, value engineering* for the remainder of the project has begun.  We anticipated bids to come in over budget based upon recent information related to material cost increases and product availability issues.
• It is anticipated that construction will begin during the month of December and Phase one will be complete and ready for occupancy in September 2024.

Next Steps

• While we await approval and subsequent building permits from the New York State Department of Education for phase two and four, we continue to work on the design of the remaining phases.  Value engineering will continue and market trends will continue to be analyzed and considered.

*Value engineering is a systematic, organized approach to providing necessary functions in a project at the lowest cost. Value engineering promotes the substitution of materials and methods with less expensive alternatives, without sacrificing functionality .

• On October 3, 2023, a pre-bid walkthrough of the Phase 1 project (Arden Third Floor) at Arden Hill was held.  More than 20 interested parties attended the walkthrough.

• Requests for Bids for Phase 1 are due to open on October 20, 2023.  Following a review of the bids, this first project phase is expected to be recommended for award at the BOCES November Board Meeting with construction to begin during the month of December.

• Work on the planning and development of phases 5, 6 and 7 continue to develop with input from various stakeholders including BOCES staff and external stakeholders.

• Review of the design of Phase 4 (Building 1 at Arden Hill) continues. Administrative offices will be consolidated from various locations throughout Goshen in order to provide space for additional classrooms at the Axelrod Building.

Next Steps

• As design work continues, we will use the results of the bids for Phase 1 to review our cost estimates to determine what, if any changes to the design need to be made.  Although supply chains have stabilized somewhat since 2020-2021, there are still concerns over the availability and pricing of mechanical equipment such as HVAC (Heating, Ventilation and Air Conditioning).

Architectural Renderings

The renderings shown this month display the  preliminary design of the new gymnasium at the Terrence L. Olivo Building at the Regional Education Center at Arden Hill.  Since this property was a Hospital, there is no recreational space for the children who attend the programs on this site.  The addition of this space will help to facilitate the required needs of our children as well as offer opportunities for surrounding school districts to utilize the space for their own “overflow events”.

• Orange -Ulster BOCES has signed a Project Labor Agreement (PLA) with the Hudson Valley Building and Construction Trades Council.  One of the benefits of the PLA is the agreement's “no strike” provision which will guarantee a consistent and reliable workforce throughout the duration of this project.
• The plans for Phase 2 - (site preparation and demolition of small storage buildings at the Regional Education Center at Arden Hill) have been submitted to the New York State Education Department for a building permit.
• The plans for Phase 3 - (renovation of the North Wing at the Regional Education Center at Arden Hill) have been submitted to the New York State Education Department for a building permit. (renderings included in this update)
• Conceptual design and renderings are being finalized for the Gymnasium addition at the Regional Education Center at Arden Hill.
• Project plans for the Emanuel Axelrod Education Center and The Career and Technical Education Center at the Amy Bull Crist Campus and Building 1 at The Regional Education Center at Arden Hill are also being finalized.

Next Steps

• It is expected that plans for the Gymnasium addition and renovations to the Terrence L. Olivo Building (Phase 7) will be submitted to the New York State Education Department in November 2023.

Architectural Renderings

Planning

• Our multi phase construction project is moving along as anticipated, with planning of all seven phases under way. Designs continue to be reviewed, and many meetings with stakeholders and consultants have taken place over the last six months to evaluate current and future programming needs.
• Survey work, including soil boring (testing) has been completed at both campuses which is important to the design work for the alterations/additions to these structures.  
• Phase one, the third floor renovation at the Regional Education Center at Arden Hill was submitted to the New York State Education Department (NYSED) and a building permit has been issued. The project documents are prepared and the bidding process has begun. Hazardous materials testing is ongoing, as it is required to identify all potentially hazardous materials that may be disturbed during the project.

Next Steps

• It is anticipated that renovations to the third floor at Arden will begin during the Fall of 2023.

Architectural Renderings

Capital Improvement Program Update
february 2024

• Phase 1 construction continues on the third floor at Arden Hill.  Walls that define the various rooms that will be classrooms, bathrooms and related service spaces are beginning to form.  Pictures of some of the progress are included with this update.

• We have been notified that the New York State Education Departments Office of Facilities Planning has initiated review of Phases two and three.  It is anticipated that we will receive approval during the month of March which will allow us to issue bids for this work shortly thereafter. 

• Preliminary plans for Phase 5 have been submitted to NYSED Office of Facilities Planning.

Next Steps

• As Phase one construction continues, we anticipate awarding bids for the work related to phases two and three in the near future.  Along with our Construction Management Team and our Design Team, we will continue to push the project forward to ensure we maximize every opportunity for progress.

Capital Improvement Program Update
March 2024

• We have received building permits from the New York State Education Department (NYSED) for the demolition portion of Phase 2 and all of Phase 3.

• Construction continues on Phase one of the project, with general construction, plumbing, HVAC and electrical work underway. 

• Based on the approvals received from NYSED, the first of two phases of financing through the Dormitory Authority of the State of New York (DASNY) will move forward in order to close in June of 2024. 

NEXT STEPS

• It is anticipated that bids will be released during the month of April and awarded at our June Board of Education Meeting for Phase 2 and 3 construction.

Capital Improvement Program Update
APRIL 2024

• Construction on Phase one of the project continues.  Some areas have been framed and fireproofing has been applied to the exposed structure.  Significant progress has been made with the HVAC and Plumbing portion of the buildout.  Electrical work has begun as well.
• The Dormitory Authority of the State of New York (DASNY) has met regarding the financing of the first phase of the project and has authorized the financing to move forward.

Next Steps

• Bid documents for Phase 2 and 3 are nearing completion.  It is anticipated that bids will be released near the end of April with a target for recommendation to the Board of Education at their June meeting.

Capital Improvement Program Update
MAY 2024

• Phase one construction is moving along, with walls framed, HVAC units installed, plumbing and heating feeders installed and sprinkler protection systems underway.

• Bid documents for Phase 3 have been released, and the bids are due to open on May 31.  Bid documents for Phase 2 have been released, and the bids are due to open on June 5.

  Next Steps

• Following a review of the bids that will open May 31 and June 5, it is anticipated that contracts will be awarded for Phase 2 & 3 at the June 14 Board of Education Meeting.  These projects are anticipated to begin this Summer.

Capital Improvement Program Update
june 2024

• Contracts for Phase 2 & 3 were awarded at the BOCES Board of Education meeting on June 13, 2024.

Phase 2, includes the demolition of two structures that once housed doctors offices.  Following the demolition, this contract includes site work that will help prepare the area for the gymnasium addition, which is still awaiting approval at the NYSED Office of Facilities Planning.  This contract was awarded to Butler Construction Group, Inc., of Montgomery, NY.  It is expected that the work for this phase will commence over the next several weeks and be complete by the end of this Summer.

Phase 3, which includes the renovation of the North Wing structure was awarded to multiple prime contractors:

General Construction
Key Construction Services, LLC
Hyde Park, NY

Plumbing
Joe Lombardo Plumbing and Heating of Rockland, Inc.
Suffern, NY

Mechanical
Joe Lombardo Plumbing and Heating of Rockland, Inc.
Suffern, NY

Electrical
Harry F. Rotolo and Sons, Inc.
Middletown, NY

Hazardous Material Abatement
Beam Enterprises, Inc.
Chester, NY

The work on the North Wing is expected to begin in a few weeks, with an anticipated completion date of late Summer 2025.

• On June 20, 2024,  BOCES closed on $14.7 million dollars of bonds through the Dormitory Authority of the State of New York (DASNY).  This financing will provide the funding required to initiate and sustain the project as described above.  Additional financing will be secured in early 2025 in order to sustain the remainder of the capital project.

Next Steps

• Several projects are still under review at the NYSED Office of Facilities Planning.  As approvals come in, the project team will release bids and begin to structure schedules that will allow us to continue to operate our programs, while ensuring everyone's safety.

• The project team has been examining the overall project for potential cost savings opportunities.  Phase 1 and 3 have come in over budget, so the team is concerned about future bidding and how it may impact the budget.  The team is committed to providing the best possible product within the confines of the voter approved budget.

• Phase 1 is still on track to house students this September.  We are excited about the progress of the work in this space that contains ten new classrooms for our students!

Please check back often for updates.

Capital Improvement Program Update
july 2024

Phase 1, the Arden Hill Third Floor renovation continues to be on track to receive students this September.  Many facets of construction are ongoing, including sheetrock, tile work, painting and ceiling grid installation.  Many trades are on site working to complete their piece of the construction.  We are excited to see the final stages of this work be well underway. (See pictures)

Third Floor - Arden Hill (July 2024)

Phase 2, the removal of Buildings 2 & 3, is in the preparatory stages of demolition as the contractor begins work to completely remove these structures over the next several weeks.  Once the buildings are removed, the site will be prepared to allow for the construction of the new gymnasium which is expected to break ground during the first quarter of 2025.

Phase 3, the renovation of the North Wing has begun.  The building has been secured and is undergoing the removal of hazardous materials (Asbestos containing materials) in order to prepare the space for general construction.  (See picture)
Contracts have been signed for this phase of the construction, and all trades are anxiously awaiting to begin.

View of the North Wing (July 2024)

Next Steps

• Several projects are still under review at the NYSED Office of Facilities Planning.  No new approvals are expected until late Fall of 2024.

• As Phase 1 nears completion, our staff is getting excited about the prospect of housing students in September.  BOCES staff will prepare the space for students, including making sure furniture, supplies and lots of smiles will be ready for them!