Management Cooperative Services

Contact:

Mark Coleman, Assistant Superintendent for Finance and Management Services, Phone: (845) 291-0100 Ext.10160  

Location:

Participating Districts

The Orange-Ulster BOCES provides a food and nutrition management service to the component districts through the use of a shared food service manager.  Orange-Ulster BOCES currently employs two food service managers for four component districts thus saving districts from bearing the full cost of hiring individual(s) to manage their food services programs.

Admission:

This service is available to component school districts upon application.

Cost Formula:

The cost of this service will be on a per day charge.  Costs of salary, fringe benefits, travel, staff development, supplies and materials are pooled and charged proportionately to each district based on the amount of service provided.

Contact:

Kerri Stroka, Deputy Superintendent, Phone: (845) 291-0100 Ext. 10121 

Location:

Participating Districts

Orange-Ulster BOCES will provide a human resources manager to be shared between component districts.  This person will be responsible for the personnel functions inclusive of policies, recruitment, screening and recommendation of staff and coordination of the evaluation process of each district, as well as the administration of relevant provisions of negotiated agreements which may include negotiations with unions, attend district board of education meetings, coordinate activities with the local Civil Service Commission.  The human resource manager is also responsible for the supervision of district human resources office staff.

Admission:

This service is available to component school districts upon application.

Cost Formula:

The cost of this service will be on a per day charge.  Costs of salary, fringe benefits, travel, staff development, supplies and materials are pooled and charged proportionately to each district based on the amount of service provided.

Contact:

Mark Coleman, Assistant Superintendent for Finance and Management Services, Phone: (845) 291-0100 Ext.10160 

Location:

Participating Districts

This service provides a Facilities Director to be shared between two or more component districts. Orange-Ulster BOCES will hire and manage staff to perform various duties relating to school buildings and grounds.

Admission:

This service is available to any component district upon application.

Cost Formula:

The cost of this service will be on a per day charge. Cost of salary, fringe benefits, travel, staff development, supplies and materials are pooled and charged proportionately to each district based on the amount of service provided.

Contact:

Mark Coleman, Assistant Superintendent for Finance and Management Services, Phone: (845) 291-0100 Ext.10160 

Location:

Participating Districts

BOCES will recruit and provide a Shared Transportation Director who will possess the knowledge and understanding of all facets of school transportation and will oversee one or more school district transportation program(s) and the BOCES Transportation Department.

Admission:

This service is available to any component district upon application.

Cost Formula:

The cost of this service will be on a per day charge. Cost of salary, fringe benefits, travel, staff development, supplies and materials are pooled and charged proportionately to each district based on the amount of service provided.

Contact:

Christopher Mayo, Interscholastic Athletic Coordinator, Phone: (845) 294-5799       

Location:

Goshen Middle School, 41 Lincoln Avenue, Goshen, NY  10924

The Office of the Interscholastic Athletic Coordinator exists to serve the needs of the Orange County Interscholastic Athletic Association (OCIAA), the Mid Hudson Athletic League (MHAL) and Section IX Athletic Council.

The main functions of this office are:

1. Schedule all of the interscholastic athletics events for members and associate members of the OCIAA and MHAL.
2. Schedule all of the officials for OCIAA and MHAL athletic contests.
3. Provide for coaches in-service courses which are required for certification.
4. Conduct championship contests in the various sports in which the OCIAA and MHAL members participate.
5. Coordinate requests from the Section IX Athletic Council.
6. Process the payment of officials for school districts.
7. Mentoring Program for Athletic Directors.
8. Provide a website for access to schedules and other information.  Site address:  http://section9sports.org  

Admission:

This service is open to all members of the Orange County Interscholastic Athletic Association and associate members from Orange, Ulster and Sullivan Counties.

Cost Formula:

The cost of this service is based on a school's enrollment. The costs for this service are as follows:

SERVICE                                                                      

League Dues (Based on School Size)
519.000

League Dues Assoc. Member (Per Team)     
519.000.001

League Dues Association Fee (Per School)
519.000.002

Section IX (Base Fee)
519.010.003

Coach Course Fee Association Member
519.025

Computer Fee Association Member
519.030

Officials Base Fee (Based on School Size)
519.040

Payment of Officials (Varies)
519.041

Contact:

Mark Coleman, Assistant Superintendent for Finance and Management Services, Phone: (845) 291-0100 Ext.10160  

Location:

Participating Districts

The Attendance Officer will be shared among districts to provide investigative services regarding student attendance and enrollment in school programs.  Investigative services may relate to incidents of truancy, legal residence and/or other issues of school attendance of elementary and secondary students.  The interested district may contact Lilly Abbamonte at (845) 291-0100 extension 10161 and describe the problem to be investigated, arrange for any necessary meetings between the Attendance Officer and the appropriate school officials and receive the interim and final reports.  All reports will be submitted to and become property of the school district that requested the service.

Admission:

This service is available to component school districts upon application.

Cost Formula:

The district will be charged an hourly rate for each hour of service rendered.  This rate will be a composite of salary, fringe benefits, expenses and mileage.

Contact:

Catherine Sherlock, Communications Coordinator, Phone: (845) 291-0100 Ext. 10745 

Location:

Orange-Ulster BOCES, Regional Education Center at Arden Hill, 4 Harriman Drive, Goshen, NY 10924

The Orange-Ulster BOCES staff operates a shared service which provides for the production of forms and materials for instructional use in our participating districts.  Curriculum guides, budget books and catalogs are examples but not limited to materials which are duplicated for the districts.

Admission: 

This service is available to component districts.

Cost Formula:

There is an annual cost for this service for districts within the Orange-Ulster BOCES Region which will be based on actual use together with a coordination cost.

Contact:

Kerri Stroka, Deputy Superintendent, Phone: (845) 291-1011 Ext. 10121  

Location:

Participating Districts

The Grant Writer Service provides component school districts with a shared, successful grant-writing professional who will assist in the development of grant applications.  This service facilitates and assists the districts with writing of grant applications, managing and monitoring grant budgets, grant records and relevant data collection.

Admission:

This service is available to all school districts upon application.

Cost Formula:

The cost of this service is on a per diem basis.

Contact:

Adrianna Andrade, Treasurer, Phone: (845) 291-0100 Ext. 10162         

Location:

Orange-Ulster BOCES, 53 Gibson Road, Goshen, NY  10924

All deliveries are made directly to component school districts.

Orange-Ulster BOCES provides leadership and coordination for its component districts in a cooperative bidding service.  All component districts may participate in cooperative bids which presently include general supplies, art supplies, cafeteria supplies, custodial supplies, health supplies, machinery equipment, scoring analysis, bread, milk, ice cream, grocery, duplicating and copy paper and additional cooperative bids as needed. The bid specifications are established by a committee of school district representatives in conjunction with BOCES personnel.

Admission:

This service is available to all component school districts upon application.

Cost Formula:

The cost of the bid coordination will be shared by the participating districts on an RWADA basis.

Contact:

Adrianna Andrade, Treasurer, Phone: (845) 291-0100 Ext. 10162 

Location:

Orange-Ulster BOCES, 53 Gibson Road, Goshen, NY  10924      

GASB is the Governmental Accounting Standards Board which develops the accounting rules that apply to governments, including school districts and BOCES. GASB is the requirement that school districts record an actuarially-determined liability for future Other Post-Employment Benefits (OPEB’s) costs on their financial statements. OPEB’s are any benefits provided to retirees, other than a pension, including health insurance, life insurance, vision, dental, etc.

Admission:

This service is available to all component, non-component, special act districts and other BOCES upon application.

Cost Formula:

There is a base charge per district plus an additional charge for the cost of the actuary.

Contact:

Matthew Bourgeois, Plan Administrator, Phone: (845) 781-4890 

Location:

Orange-Ulster BOCES, Regional Education Center at Arden Hill, 4 Harriman Drive, Goshen, NY  10924

The Orange-Ulster BOCES provides coordination for the Orange-Ulster School Districts Health Plan.

Admission:

This service is available to all school districts participating in the Orange-Ulster School Districts’ Health Plan.

Cost Formula:

The cost of coordination will be shared by the participating districts on a per enrollee basis.

Contact:

Joseph R. Russo Assistant Director of Operations/Health and Safety, Phone: (845) 291-0100 Ext. 10761 

Location:

Orange-Ulster BOCES, 53 Gibson Road, Goshen, NY  10924

The Risk Management Department has many functions that include:

• Technical assistance to school districts on such matters as air quality, mold contamination, emergencies and the proper handling and disposing of toxic substances, asbestos, mold damaged and other materials;
• In-service training for staff under OSHA, the NYS Right to Know Law, and others; and accurate record-keeping required to meet the mandates of state and federal laws and regulations.
• The Risk Manager or Technician will visit school sites upon request of local district officials to provide both emergency and routine help in all areas of safety and health and to ensure compliance with federal and state regulations.

Summarized List of Services Offered:

• American Red Cross CPR and AED Training
• AED Upgrading and device maintenance under International Liaison Committee on Resuscitation (ILCOR)
• Annual Building Condition Updates and Inspection Services
• Annual Fire Safety Inspections
• Art Safety Workshops
• Asbestos Awareness Training Workshops
• Asbestos Management and Emergency Response
• Asbestos Update Workshops
• Campus Safety and Security
• Community Emergency Plan Law Workshops
• Disaster and Emergency Management Plan, Exercise, Design & Evaluation
• Electrically-Operated Partition Training
• Elevator Inspection Service Coordination
• Emergency Management Plan Development and Implementation Workshops
• H1N1 Pandemic Response Training and Logistical Support
• Hazardous Waste Disposal & Recycling
• Homeland Security Committee Participation
• Homeland Security Emergency Plan Updating and Drills
• Indoor and Environmental Monitoring
• Infection Prevention and Contamination Control Services
• Inventory Control Management Services – Science Chemicals
• Lead on Painted Surfaces Inspection, Testing and Risk Assessment
• Lead Renovation, Repair and Painting Rule- Initial 8 hour
• EPA mandatory training
• Light & Noise Level Assessment Program
• Liquid Petroleum Gas Safety Workshops
• MRSA (Methicillin-Resistant Staphylococcus Areus)
• Ombudsman Program
• Operation SAFEGUARD (Antiterrorism Training)
• Pandemic Planning
• Pesticide Neighborhood Notification
• Pesticide Safety/DEC Regulations Workshops
• Petroleum Bulk Storage compliance
• Playground Inspections
• Project SAVE Legislation Requirements
• Public Employees Safety and Health Act (PESHA) compliance
• Radon Assessment Program
• Rescue Regulations (SED) monitoring and compliance assistance
• Right to Know/Hazard Communication
• Right to Know/Hazard Communication Law Workshops
• Science Lab Safety Workshops
• Tabletop Exercises
• Water Quality Assessment Program
• West Nile Virus Updates

EPA and/or DOH Approved Asbestos Courses:

• Four Day Asbestos Handler-Contractor Course
• Five Day Asbestos Supervisor Course
• Three Day Asbestos Inspector Course
• Two Day Asbestos Management Planner Course
• One Day Handler Refresher Course
• One Day Contractor/Supervisor Refresher Course
• One Day Inspector/Management Planner Refresher Course

In-District Health and Safety Technician will be a per day charge.

Cost Formula:

There will be a per-district plus per building, plus RWADA charge. Lab fees and EPA-DOH courses are additional. The In-District Health and Safety Technician charge will vary on number of days required. The cost for the fingerprinting service is determined under OSPRA.

Contact:

Mark Coleman, Assistant Superintendent for Finance and Management Services, Phone: (845) 291-0100 Ext.10160 

Kerri Stroka, Deputy Superintendent, Phone: (845) 291-0100 Ext. 10121 

Location:   

Orange-Ulster BOCES, 53 Gibson Road, Goshen, NY  10924

Orange-Ulster BOCES will operate a shared service that provides our participating school districts with support in the recruitment of certified personnel, i.e.: Teachers, Support Staff and Administrators.

Participation in the BOCES Recruitment Fair, which will be held annually, provides the candidates with an opportunity to meet and interview with our participating school districts representatives.

Admission:

This service is available to school districts upon application.

Cost Formula:

The costs for the coordination and operation of the Recruitment Service will be provided to the local district through a “per district” charge.

Contact:

Catherine Sherlock, Information Processing Manager, Phone: (845) 291-0100 Ext. 10745 

Location:

Orange-Ulster BOCES, Regional Education Center at Arden Hill, 4 Harriman Drive, Goshen, NY 10924

The Orange-Ulster BOCES Records Management Department is the recipient of the 2013 Cheryl Steinbach Annual Archives Award for Excellence in Local Government Records Management from the New York State Archive and the 2014 Guy D. Paquin Award for noteworthy achievement and exceptional support and involvement in the records management profession. 

This comprehensive Records Management Program was developed to provide trained Records Management Specialists with experience and knowledge of New York State standards and records retention for local governments.  The specialists will provide leadership, training, organization, support, services and solutions with systematic procedures developed for  preservation of permanent records and enhanced access to inactive records  Additionally, the program offers Electronic Document Management Services (e-doc) to store and track electronic documents/images for easy and immediate retrieval via the web. All district data is district-owned and hosted by OU BOCES who serves as a guardian of district data. OU BOCES is compliant with the NYS Archives Standards.

The Office of Records Management offers the following services:

• Large-format printing, scanning and copying of maps/plan/document in color or black and white;
• Storage of inactive archival records. This provides districts with a permanent solution, network of support and economies of scale;
• Microfilm storage in a-state-of-the-art storage facility newly created in compliance with the NY State Archives guidelines for long-term preservation;
• Provides districts with a shared Records Management
• Specialist for records management projects;
• BookDrive Pro for scanning bound books;
• Performs inventories, assessments and appraisals of active and inactive paper/electronic records;
• Purging and disposition of obsolete records according to the retention schedules provided by the New York State Education Department;
• Organize inactive storage rooms;
• Microfilming of paper documents and electronic records;
• Conversion of microfilm/microfiche to digital format;
• Staff training;
• Grant writing for Local Government Records Management Improvement Fund (LGRMIF) applications;
• Electronic Document Management System (e-doc) which provides secure, internet accessible storage for critical documents. Documents in electronic format can be imported, paper documents can be scanned, and existing microfilm/microfiche can be converted.  Search criteria are customized to meet individual needs.
• All documents are available to the user via the web;
• Compliant with the NY State Archives guidelines for electronic records, microfilming, records management processes and imaging.

Admission:

This service is available to all school districts and public agencies upon application.

Cost Formula:

The cost for this service is based upon the services provided as follows:                                                       

Records Management (district funded)
643.000

Records Management (grant funded)
643.010

e-doc Access Fee
643.100

e-doc Engineering (district funded)
643.110

e-doc Engineering (grant funded)
643.120

e-doc Population Fee (district funded)
643.200

e-doc Population Fee (grant funded)
643.210

Archival/Inactive Storage
643.220

Microfilm Storage (silver originals)
643.230

Large Format Printing/Scanning/Copying
643.240

Program Development
643.300

Board Docs
643.400

Contact:

Catherine Sherlock, Information Processing Manager, Phone: (845) 291-0100 Ext. 10745 

Location:

Orange-Ulster BOCES, Regional Education Center at Arden Hill, 4 Harriman Drive, Goshen, NY 10924

BoardDocs Pro is a service that provides governance organizations a quick and easy way to manage documents associated with governance. The result is a document workflow and information solution that provides for the electronic collection, management and distribution of governance documents.

BoardDocs Pro Service includes:

• BoardDocs eAgenda Solution
• BoardDocs Library with Support for Events, News, Board Goals and Board Member Pages
• Customizable Packets for Each Type of Stakeholder
• Private Document Annotations for Board Members
• Advanced Document Workflow with Customizable Approval Trees and Collaborative Annotations
• On-line or Manual Voting with Support for Virtually Any Type of Vote
• Automated Minutes Generation
• Automated Public ScoreBoard, with Voting Results and Speaker Timers
• 100% Web-based for access from Windows, Macintosh, Linux and iPad devices
• Access to BoardDocs MetaSearch
• Daily Backups
• User and Security Administration via People Manager
• On-site Training
• No Extra Charge for Customization
• Access to All Software Enhancements, Including Version Updates and Fixes for the Term of the Agreement

BOCES will continue eDoc for long term retention of all documents allowing us to comply with NYS Records Retention and Disposition Schedule ED-1.  BOCES will also support BoardDocs for our component districts under our Records Management CoSer.

Cost Formula:

Annual subscription cost for each district
Annual Orange-Ulster BOCES Support

Contact:

Phyllis Boyce, Executive Assistant, Phone: (845) 291-0121, 

Location:  

Orange-Ulster BOCES, 53 Gibson Road, Goshen, NY  10924

The Orange-Ulster BOCES will annually prepare and update contract analysis for bargaining units that will contain the following:

• Salary Schedules
• Salary Rankings
• Benefits
• District Profile
• Analysis of Settlements

The data for this document will be that which is supplied by local districts.  Custom reports for individual districts will be provided on request.

Admission:

This service is available to component districts.

Cost Formula:

There is no charge for this service for districts within the Orange-Ulster BOCES Supervisory Region.

Contact:

Catherine Sherlock, Communications Coordinator, Phone (845) 291-0100 Ext. 10745  

Location:

Orange-Ulster BOCES, Regional Education Center at Arden Hill, 4 Harriman Drive, Goshen, NY  10924

The BOCES Public Information/Communications Service has been designed to provide school districts with high-quality communication assistance through a team approach.  This team will consist of communication professionals with expertise in a wide variety of areas, including writing, community relations, photography, graphic design, desktop publishing, and electronic communications.  The goal is to put these skills to work to fully open the lines of communication between school districts and their many publics in a way that will a) improve accountability, b) interpret and promote district goals, programs and policies, and c) build long term support for higher standards and continuous improvement of student results.

Admission:

This service is available to all school districts and public agencies upon application.

Cost Formula

There is a cost for this service that will be based on actual use together with a coordination cost.

Contact:

Patricia Milburn, Supervisor of Transportation, Phone: (845) 291-0534 

Location:

Orange-Ulster BOCES, 53 Gibson Road, Goshen, NY  10924

Orange-Ulster BOCES will provide transportation services for their component school districts special education students to and from the BOCES Special Education Programs.  This service will be operated by Orange-Ulster BOCES contracted transportation and is intended to supplement the component school district transportation.

Admission:

This service is available to school districts upon application.

Cost Formula:

The costs for the coordination and operation of the Transportation Service will be provided to the local district through a “per district” charge

Contact:

Patricia Milburn, Supervisor of Transportation, Phone: (845) 291-0534 

Location:

Orange-Ulster BOCES, 53 Gibson Road, Goshen, NY  10924

Orange-Ulster BOCES will provide a shared transportation service for their component school districts students to and from programs not associated with Special Education Programs.  It will include district-sponsored field trips both during and after school.  This service will be operated by Orange-Ulster BOCES-contracted transportation and is intended to supplement the component school district transportation, such as field and sport trips, special education trips, mid-day runs, shuttles, activity buses, late buses, vocational, feeder routes, program shuttles such as CTE and IDT, shuttles to various programs off-site of the main BOCES campus, homeless and special program services.

Admission:

This service is available to school districts upon application.

Cost Formula:

The costs for the coordination and operation of the Transportation Service will be provided to the local district through a “per district” charge.

Contact:

Patricia Milburn, Supervisor of Transportation, Phone: (845) 291-0534 

Location:

Orange-Ulster BOCES, 53 Gibson Road, Goshen, NY  10924

Orange-Ulster BOCES will provide Bus Driver Safety Training which enables districts to meet school bus driver and monitor/attendant requirements mandated by the State Education Department with respect to yearly required refresher courses.  Also, as may be requested by districts, staff development training for school bus drivers and monitors/attendants would be coordinated and delivered in areas including but not limited to:  School Bus Safety, Defensive Driving Skills, Student Management, First Aid, Emergency Preparedness, etc. 

In addition, Orange-Ulster BOCES would assist districts with the required school bus driver testing as required either by SED or the Department of Motor Vehicles under Article 19-A.  This includes physical performance testing, biennial behind the wheel road testing, and the oral/written examination.

Admission:

This service is available to school districts upon application.

Cost Formula:

School districts will be billed for the pro-rated share of participation based on their actual use.  The unit rate will be determined from the pro-rated share of costs experienced for coordination, oversight, instructors, materials, etc. based on the nature of the request.

Contact:

Mark Coleman, Assistant Superintendent for Finance and Management Services, Phone: (845) 291-0100 Ext.10160  

Location:

Participating Districts

This provides a facilities service to be shared between two or more component school districts. Orange-Ulster BOCES will hire and manage staff to perform various duties relating to school buildings and grounds which include but are not limited to hiring maintenance, custodial, grounds, electricians, HVAC technicians, plumbers and other related positions.

Admission:

This service is available to any component district upon application.

Cost Formula:

The cost of this service will be on a need basis. Cost of salary, fringe benefits, travel, staff development, supplies and materials are pooled and charged proportionately to each district based on the amount of service provided.

Contact:

Matthew Bourgeois, Plan Administrator, Phone: (845) 781-4890 

Location:   

Orange-Ulster BOCES, Regional Education Center at Arden Hill, 4 Harriman Drive, Goshen, NY  10924                                                                 

The Orange-Ulster BOCES provides coordination for the Orange-Ulster School Districts Workers’ Compensation Plan.

Admission:

This service is available to all school districts participating in the Orange-Ulster School Districts Workers’ Compensation Plan.

Cost Formula:

The cost of coordination will be shared by the participating districts.