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Records Management

Kathy Sherlock, Communications and Records Management Coordinator

Regional Education Center at Arden Hill
4 Harriman Drive
Goshen, NY 10924
845-781-4363 ext. 10745

Benefits of OU BOCES Cooperative Records Management Services

  • State-of-the-art Microfilm storage (original rolls)
  • State-of-the-art Inactive Paper Record storage
  •  BoardDocs the fastest, easiest, and most powerful paperless eGovernance solution  

What is Records Management?

OU BOCES comprehensive Records Management Program was developed to provide school districts and public agencies with the service of a Records Management Team. The experienced team provides leadership training and organizational skills necessary to establish a systematic Records Management Program in the participating organization:

The Office of Records Management offers the following services:

  • Inventories, need assessments and appraisals of active and inactive records
  • File management and procedures for active and inactive records
  • Adherence to the Retention and Disposition Schedules
  • Develop, design and implement systems for inactive storage rooms
  • Purging and disposition of obsolete records according to the retention schedules provided by the state
  • Strategies for making records accessible
  • Conversion of microfilm and paper to digital format
  • Electronic Content Management System (ECMS) called OUB e-doc
  • Large format printing, scanning and copying
  • Digital conversion of archival bound books
  • Strategies for storage and preservation
  • Shared Records Management Specialist for records management projects
  • Staff available for any records management concerns
  • Assist in records management policies and procedures

Links to:

Email us to learn more about data migration legacy plans


BoardDocs:
The Paperless Government Solution

Aisle in archive room with shelves and boxes
Microfilm storage rack
Microfilm camera

OU BOCES Records Management received the following awards:

Cheryl Steinbach Archive Award (2013) 

This award is presented each year to a local agency in New York State that has demonstrated exemplary leadership in managing records "economically and effectively."


NYALGRO Guy D. Paquin Award (2014) 

The Guy D. Paquin Award is presented to an individual or organization to honor noteworthy achievements and exceptional support and involvements in the records management profession.